Corporate Secretarial Services

Overview

Corporate secretarial compliance under the Companies Act 2013 is a continuous, deadline-driven obligation that carries significant penal consequences for defaults — including personal liability for directors, officers, and company secretaries. The Ministry of Corporate Affairs' digital enforcement infrastructure, including the MCA21 portal and the ROC's powers to strike off non-compliant companies under Section 248, has made secretarial compliance a board-level governance concern rather than an administrative afterthought. For private limited companies incorporated in Delhi NCR, secretarial obligations begin with the annual filing cycle — Annual Return in Form MGT-7A or MGT-7, Financial Statements in Form AOC-4, Director KYC in Form DIR-3 KYC, and the annual filing of the Cost Audit Report where applicable — and extend through event-based filings triggered by board changes, share allotments, charge creation and satisfaction, registered office changes, and significant subsidiary transactions. Each event-based filing carries a specific timeline measured from the date of the triggering event, and late filings attract additional fees and, in certain cases, adjudication proceedings before the ROC. For public limited companies and listed entities, the secretarial compliance calendar becomes substantially more demanding — incorporating SEBI LODR requirements for board composition, audit committee functioning, related party transaction approvals, disclosure obligations, and secretarial audit under Section 204 of the Companies Act 2013 read with the Companies (Appointment and Remuneration of Managerial Personnel) Rules 2014. Corpus Juris Legal provides corporate secretarial services as a managed compliance function — maintaining a filing calendar for each client entity, preparing board and committee meeting notices, agendas, and minutes, managing ROC filings through MCA21, maintaining statutory registers in prescribed form, and providing ongoing advisory on director duties, related party transactions, and corporate governance obligations under the Companies Act 2013 and Secretarial Standards issued by the Institute of Company Secretaries of India. We service private companies, public companies, Section 8 companies, and foreign company branches and liaison offices registered in India.

Key Service Components

• ◆Annual ROC filings — AOC-4, MGT-7/7A, DIR-3 KYC, and associated forms under Companies Act 2013
• ◆Board and committee meeting support — notice drafting, agenda preparation, and minutes documentation
• ◆Statutory register maintenance — members register, directors register, charges register, and other prescribed registers
• ◆Event-based ROC filings — director changes, share allotments, charge creation/satisfaction, and office changes
• ◆Secretarial audit under Section 204 — coordination with practicing company secretaries and audit report review
• ◆SEBI LODR compliance — board composition, audit committee support, and disclosure obligation management
• ◆Related party transaction management — board and shareholder approval mechanics and MCA filing
• ◆ESOP administration — Section 62 and Rule 12 compliance, ESOP trust management, and grant documentation
• ◆Section 8 company compliance — special annual return, regulatory filings, and governance advisory
• ◆Foreign company compliance — Form FC-3 annual accounts, FC-4 annual return, and liaison office reporting

Our Approach

Corpus Juris Legal operates corporate secretarial services as a structured compliance management function, not a reactive filing service. We maintain a prospective compliance calendar for each client entity, monitor triggering events continuously, and file ahead of deadlines rather than against them. Our secretarial team is supported by corporate law partners who provide real-time advisory on governance questions — ensuring that the compliance function and the legal advisory function are integrated rather than siloed.

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